General Data Protection Regulation (GDPR)


Introduction

Expeditions, Research in Applied Anthropology vzw respects your privacy and is committed to protecting your personal data in accordance to the the EU General Data Protection Regulation (GDPR)

Please read this Privacy Notice carefully – it describes why and how we collect and use personal data and provides information about your rights. It applies to personal data provided to us, both by individuals themselves, or by manually browsing for public contacts of people and institutes we assume to be interested in our work.

We keep this Privacy Notice under regular review. It was last updated on November 27, 2018.

About us

Expeditions, Research in Applied Anthropology vzw (short: Expeditions vzw) is an independent, not for profit research and educational institution. Our office address is:

Expeditions vzw
Visserij 257
9000 Gent
Belgium

You can read more about our work on:
www.xpeditions.be

For any questions you may contact:
Marjan Moris - Research & Education Manager: marjan.moris@xpeditions.be
Mirjam Bussels - General Manager: mirjam.bussels@xpeditions.be
Sam Janssen - Director: sam.janssen@xpeditions.be

Expeditions vzw is a government approved not for profit organization (institute ID 461.954.382). The articles of association can be found on
http://www.ejustice.just.fgov.be/tsv/tsvn.htm (only in Dutch).

The legal purpose of our institute is to form a structural basis for an international network of scientists in anthropology and related (human) sciences. The institute is active on these levels:

  • To attract, co-ordinate and facilitate scientific research in the field of anthropology and human sciences in the broad sense.
  • To stimulate and support initiatives in the field of applied anthropology.
  • To be a platform and framework for young scientists active in the field of anthropology and related sciences.
  • Conducting a scientific publication policy.
  • Setting up scientific partnerships with other research units, official authorities, social and cultural organisations, both on a national and international level.
  • Setting up international research projects for both students, researchers and scientists.


Personal data that we collect about you and how we collect and store it

We only collect email addresses available on official websites and addresses from people that explicitly request to be added to our contact lists. All this is done manually.

We do not collect any data from which you as a person can be identified. The only data we keep is the email address (though that may reveal your name and workplace).

Our contact list is stored offline on an encrypted hard drive and is under no circumstances shared with any other party.

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

To register you as a client and to manage our relationship with you.

You have the right to withdraw your consent at any time by contacting us. Please note that this will not affect the lawfulness of processing based on consent before its withdrawal.

We may also use anonymous data, meaning data from which you cannot be identified, for the purposes of Service evaluation or Education and research.

Lawful basis for processing

Data Protection Legislation requires that we meet certain conditions before we are allowed to use your data in the manner described in this notice, including having a "lawful basis" for the processing.

The basis for processing is as follows:
  • Consent. You have given us your consent for processing your personal data.
  • Public task. The processing of your personal data may be necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us [see legal purpose above]
  • Legitimate interests. The processing of your personal data may be necessary for the purposes of the legitimate interests pursued by us, except where such interests are overridden by your interests or by fundamental rights and freedoms which require protection of personal data.

Under no circumstances we collect or store special category personal data (details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, information about your health etc.)

Information security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
We will keep your personal data according to the Records Retention Schedule.

Your rights

You have the following rights under data protection legislation in relation to your personal data:
  • Right to request access to your personal data;
  • Right to request correction of your personal data;
  • Right to request erasure of your personal data;
  • Right to object to processing of your personal data;
  • Right to request restriction of the processing your personal data;
  • Right to request the transfer of your personal data; and
  • Right to withdraw consent.

If you wish to exercise any of these rights, please contact us.

If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact us.

If you wish to complain about our use of personal data, please send an email with the details of your complaint to us so that we can look into the issue and respond to you.

Contacts

If after reading this, you are left with any questions, doubts or comments, please do not hesitate to contact any member of our board.

Mirjam Bussels - General Manager - mirjam.bussels@xpeditions.be
Sam Janssen - Program Director - sam.janssen@xpeditions.be
Marjan Moris - Research & Education Manager - marjan.moris@xpeditions.be